• PA/Office Manager

    Requisition ID 2453387
    Job Family GB-LAN-Manchester
  • Posting Description

    PA / Office Manager (Manchester, UK)

     

    Aon is currently recruiting a PA / Office Manager to join our team in Manchester. The PA / Office Manager will be primarily responsible for providing proactive PA support to the Partners / Principal Consultants and ensuring the smooth day to day running of the office administration. There is also potential to line manage more junior secretarial colleagues.

     

    Your impact as a PA / Office Manager

     

    PA

     

    Provide PA support to typically 3-5 Partners / Principal Consultants including:

    Act as point of contact/liaison with clients, third parties, peers and the consultants’ direct reports, Developing and maintaining a sound knowledge of key contacts

    Proactively manage email where agreed

    Proactively manage diary

    Prepare consultants for meetings where possible

    Plan and organise travel arrangements, including any visa applications, itineraries and route maps

    submit and manage expenses and Amex logs

    Organise internal and external meetings including all catering, equipment and logistical requirements

    Produce documents as requested, in line with Aon Brand and draft emails/communications

    Ensure billing is completed within agreed deadlines for the Partners’ / Principal Consultants’ clients

    Manage compliance tasks, keep up to date with internal news and actively maintain data held in internal systems

    Submit and approve annual leave for teams

     

    Office Management

     

    Assume responsibility for ensuring local processes and procedures are in place and being followed for:

     

    Health & Safety and accident reporting

    Fire drills, fire marshals & evacuation process

    First Aiders

    Liaison with third party facilities management including smooth running of meeting rooms and reception

    Data Security

    Physical Security eg reporting broken locks, card readers, assisting with annual audits

    Onboarding new hires

    Managing contractor access

    Planning and coordinating office moves

    Maintaining office plans

    Electronic filing and archiving

    Suppliers and procurement

    Issues with share IT equipment such as printers

    Local car parking arrangements

    Attend and record tenants' meetings with the Managing Agent/Landlord

    Maintain email distribution groups

    Maintain content of notice boards in common areas

     

    You bring knowledge and expertise

     

    Strong client service skills

    Excellent planning, organisational skills and prioritises work

    Strong communication skills - both written and verbal

    Ability to multi task and respond to changing priorities

    Live our values through being flexible, approachable, helpful and supportive of colleagues

    Fully proficient with standard technology - Microsoft Office

    PA experience at a senior level, ideally within the financial services industry within a medium to large professional services firm

     

    Our Colleague Experience

    Every day, our colleagues make a difference, work with the best, own their potential, and value one another. Together, we share this one purpose: to empower economic and human possibility around the world. This unifying goal is at the heart of our identity, and it lives in everything we do.  To learn more about our colleague experience, visit Aon Colleague Experience.

     

    We offer you

    A competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization. Aon is an equal opportunities employer.  Aon's recruitment and selection policy ensures the best possible skill mix of colleagues and the highest quality candidates are appointed using objective job-related criteria.

     

    About Aon

    Aon is the global leader in human resource solutions, with over 35,000 professionals in 90 countries serving more than 20,000 clients worldwide across 100+ solutions.  For more information on Aon Hewitt, please visit www.aonhewitt.com

    Options

    Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
    Share on your newsfeed

    Connect With Us!

    Not ready to apply? Join our Talent Community to stay informed about Aon opportunities.