Team Secretary, McLagan. Fixed Term Contract
We are currently looking for a Team Secretary to join our McLagan business in London on a 6 month Fixed Term Contract. To work closely with the Partners and provide administrative support, including extensive diary management, travel arrangements and document production using PowerPoint.
Aon plc (NYSE:AON) is a leading global professional services firm providing a broad range of risk, retirement and health solutions. Our 50,000 colleagues in 120 countries empower results for clients by using proprietary data and analytics to deliver insights that reduce volatility and improve performance.
McLagan, an Aon subsidiary, is the leading provider of performance analytics, compensation studies and consulting to the world’s top financial services firms. Focusing exclusively on the financial services industry, McLagan serves clients in the asset management, investment banking, corporate banking, private equity, private client, and performance benchmarking businesses. We draw on forty years of focused financial services experience to deliver unparalleled expertise to our clients seeking to improve their understanding of market performance and compensation trends. More information about our firm is available at www.mclagan.com
Aon is an equal opportunities employer. Aon's recruitment and selection policy ensures the best possible skill mix of colleagues and the highest quality candidates are appointed using objective job-related criteria.
About the Role
The Team Secretary is responsible for the following:
Support 2 Performance Partners and wider teams
Calendar management - arranging meetings, including room and catering requirements
Submit and manage expenses and Amex logs accurately and within the firm’s guidelines
Perform and manage billing tasks including setting up new client codes
Organise travel and accommodation and prepare tickets and route maps where appropriates
General office duties, incl. photocopying, scanning, binding and electronic filing
Order Business Cards, ad hoc stationery and supplies using COUPA (procurement system)
Keep up to date with internal news, project updates and developments, ensuring action is taken where appropriate, and Partners / Principal Consultants are alerted to any action required by them.
Work as an effective team member by contributing towards sickness and holiday cover for
wider PA team
Responsible for working in accordance with the Aon UK Limited Risk Management Framework, and compliance with the Aon UK Limited policies, including participation in the management of risks (including completion of mandatory training) that may adversely affect the business, interests or reputation of any Group Company.
Previous, PA/Secretarial experience, ideally gained within a corporate environment
Typing is accurate at 60 wpm
Good use of language
Produce documents using corporate style guide and language
Proficient knowledge of Microsoft Office Suite (e.g. Outlook, Word, Excel, PowerPoint)
Strong written and verbal communication skills
Good attention to detail
Ability to developing effective relationships internally and externally in all levels.
Ability to work as an individual and within a team with minimal direction
Strong organisational skills, ability to overcome obstacles and seeing tasks through to conclusion
Ability to effectively proof-read documents
Demonstrable ability to multi-task / maintain presence under pressure
Highly organised with strong abilities to prioritise work under pressure
Exhibits professionalism and diplomacy at all times
Is able to maintain confidentiality as required
Our Colleague Experience
Every day, our colleagues make a difference, work with the best, own their potential, and value one another. Together, we share this one purpose: to empower economic and human possibility around the world. This unifying goal is at the heart of our identity, and it lives in everything we do. To learn more about our colleague experience, visit Aon Colleague Experience.
We offer you
A competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization. Aon is an equal opportunities employer. Aon's recruitment and selection policy ensures the best possible skill mix of colleagues and the highest quality candidates are appointed using objective job-related criteria.