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Team Secretary / PA

Team Secretary / PA

Requisition ID 
Job Locations 
Job Family 
Administrative Support

Posting Description

2444627 - Team Secretary / PA (Marine Team), (London, UK)


We’re hiring!


Aon UK is currently recruiting for a Team Secretary / PA to join the Global Broking Centre - Marine team based in London.


The Team Secretary/PA will be primarily responsible for supporting senior leadership and the wider team with their day to day activities; delivering high quality support to the dedicated leader or exec team and enabling leaders to deliver client value and business results.


About Aon 


Headquartered in London, Aon Plc is a leading global professional services firm providing a broad range of risk, retirement and health solutions. Our 50,000 colleagues in 120 countries empower results for clients by using proprietary data and analytics to deliver insights that reduce volatility and improve performance. 


Aon is an equal opportunities employer.  Aon's recruitment and selection policy ensures the best possible skill mix of colleagues and the highest quality candidates are appointed using objective job-related criteria. 


About the Role


As a Team Secretary some of your key responsibilities will involve:


  • Responsibility for organising meetings for both internal and external clients
  • Preparing papers for meetings and when required take minutes at leadership meetings
  • Arranging cost effective travel through Aon systems
  • Managing team and individual expenses through the appropriate Aon systems
  • Proactive diary management
  • Ensure Travel and Expenses bookings are consistently managed and minimised
  • Pro-actively contribute to satisfaction of line manager and team supported
  • Responsible for providing a support function for other admin on a team basis including holiday cover
  • Responsible for arranging monthly team meetings for each team, take minutes and distribute
  • Responsible for providing support to team leaders/teams for business trips and client visits
  • Responsible for providing admin support to team leaders/ teams including travel, expenses, training, staff information co-ordination and specific projects
  • Provision of diary management for team leaders
  • Managing email account of Senior Leader(s)
  • Providing a flexible service covering ad hoc duties such as organising team events
  • Producing letters and documentation for Senior Management
  • Dealing with Clients first line queries and refer to appropriate team members, when necessary
  • Managing relationships with key stakeholders
  • Assisting Senior Leader with completion of HR forms such as sickness absence forms and job change forms
  • Adhering to best practices business processes as directed by Operations
  • Arranging and facilitating the induction of any new recruits to the team
  • Provide management reporting, as required
  • Adhering to the standards, procedures and best practices of Aon Limited to ensure FCA and other regulatory compliance
  • Responsibility for working in accordance with the Aon UK Limited Risk Management Framework, and compliance with the Aon UK Limited policies, including participation in the management of risks (including completion of mandatory training) that may adversely affect the business, interests or reputation of any Group Company

About you


As a Team Secretary your skills and qualifications will ideally include:


  • Educated to A Level standard or equivalent
  • Strong interpersonal skills
  • Effective communication and presentation skills
  • Problem solving skills
  • Ability to work well as part of a team
  • Experience of working in a client facing environment
  • Advanced skills in Excel, Word, PowerPoint
  • Understanding of compliance and FCA regulation


Salary and Benefits


This role offers a competitive salary and bonus, plus a comprehensive benefits package and 25 days holiday. Through our flexible benefits, you will also have the opportunity to choose additional benefits, including healthcare, childcare vouchers and additional holiday.


We’re happy to talk flexible working. If you need to flex your working pattern, Aon offers flexible and agile working policies and we’re happy to discuss options with you upon application


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