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Personal Assistant

Personal Assistant

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Administrative Support

Posting Description



Personal Assistant (12 month FTC)


We’re hiring!


Aon Hewitt's International Retirement & Investment practice are currently recruiting a Personal Assistant / Team Secretary to join our team in London for a 12 month Fixed Term Contract. The Personal Assistant will be primarily responsible for:


-providing high level secretarial support within the iR&I team with core duties focused (but not limited) to assisting:


1 x Partner

1 x Principal

2 x Senior Consultants




About International Retirement & Investment / Aon


The global retirement landscape is evolving at a rapid pace. Combinations of legislative, political and economic change pose both significant threats and create significant opportunities for DB and DC pension schemes. Setting and executing a successful global retirement strategy is therefore essential to managing potential risks; from effective benefits design and global mobility arrangements to the governance of financial and operational decision-making on a local, regional and multinational scale.


Aon’s market-leading capabilities make us the perfect partner to help clients through their unique multi-country pension challenges. Our international expertise across our broad portfolio enables us to provide integrated and comprehensive solutions, from the management of global retirement plans to the co-ordination of local retirement services. However large or small our clients’ needs, we can help to empower results every step of the way.


Aon is an equal opportunities employer.  Aon's recruitment and selection policy ensures the best possible skill mix of colleagues and the highest quality candidates are appointed using objective job-related criteria.



About the Role


As a Personal Assistant some of your key responsibilities will involve:



  • Diary Management
  • Arranging External & Internal meetings
  • Invoicing clients via Elite Enterprise finance system and all billing related tasks
  • intercompany invoicing of Global Aon entities
  • Creating, managing Coupa requests including; setting up new suppliers and coordinating Purchase Order Numbers
  • Event organising
  • Logging Expenses
  • Booking International and domestic travel for allocated consultants
  • Supporting consultants with technology queries and assisting with laptop/Smart Phone related issues
  • Providing annual leave cover for iR&I team secretary
  • Logging timesheet details into Carpe Diem on behalf of Partner
  • Coordinating client set-up on finance and legal systems
  • Admin duties including; scanning, photocopying, printing, binding, arranging couriers and security passes
  • Being responsible for working in accordance with the Aon UK Limited Risk Management Framework, and compliance with the Aon UK Limited policies, including participation in the management of risks (including completion of mandatory training) that may adversely affect the business, interests or reputation of any Group Company.


About you


As a Personal Assistant your skills and qualifications will ideally include:


  • Track record of being Personal Assistant and dealing with senior business contacts, preferably in a global context;
  • Strong administrative experience;
  • Advanced skills in Excel, Word, Powerpoint;
  • Experience of working with business managers to resolve queries;
  • Effective communication skills, written and verbal;
  • Problem solving skills;
  • Organised with the ability to prioritise;
  • Ability to work well as part of a team;
  • Self-starter with a proactive approach to resolving issues and improving processes.



 Salary and Benefits


This role offers a competitive salary and bonus, plus a comprehensive benefits package and 25 days holiday. Through our flexible benefits, you will also have the opportunity to choose additional benefits, including healthcare, childcare vouchers and additional holiday.


We’re happy to talk flexible working.  If you need to flex your working pattern, Aon offers flexible and agile working policies and we’re happy to discuss options with you upon application




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