• Finance Team Administrator

    Requisition ID 2430732
    Job Family GB-London
  • Posting Description

    Team Administrator


    We’re hiring!


    Aon are currently recruiting a Team Administrator to join our team in London. The Team Administrator will be primarily responsible for providing an efficient, professional Administrative Assistant service to the UKI Regional Controller, Deputy Finance Director and EMEA Programme Director.


    About Aon


    Headquartered in London, Aon Plc is a leading global professional services firm providing a broad range of risk, retirement and health solutions. Our 50,000 colleagues in 120 countries empower results for clients by using proprietary data and analytics to deliver insights that reduce volatility and improve performance.


    Aon is an equal opportunities employer.  Aon's recruitment and selection policy ensures the best possible skill mix of colleagues and the highest quality candidates are appointed using objective job-related criteria.


    About the Role


    Your impact as a Team Administrator:

    • Arrange internal and external meetings/workshops
    • Prepare travel itineraries and make business travel arrangements
    • Manage third parties and  purchase order requests
    • Understand and forward plan major commitments, particularly where significant preparation time is required e.g. offsite meetings, conferences, board meetings etc.
    • Organise diaries and prioritise emails where necessary
    • Arrange business and social functions involving viewing/booking venues, agendas. Coordinate and attend events where appropriate.
    • Prepare and submit expense reports for the team
    • Raise and approve IT service requests, including the IT requests related to onboarding new employees and collecting the IT kit of leavers.
    • Understand the day-to-day working/needs of the business and the responsibilities in order to prioritise issues effectively.
    • Support finance ad-hoc projects as necessary
    • Monthly regulatory learning reporting and setup of any meetings related to the finance training program
    • SharePoint/Yammer administrator to include granting access, uploading documentation, housekeeping etc.
    • Maintain any desk tracking and attendance in respect of agile working initiatives and be the primary point of contact for Aon facilities for lockers and similar issues.
    • Archiving and file retrieval through Iron Mountain.
    • Responsibility for working in accordance with the Aon UK Limited Risk Management Framework, and compliance with the Aon UK Limited policies, including participation in the management of risks (including completion of mandatory training) that may adversely affect the business, interests or reputation of any Group Company.

    About you


    Your knowledge and expertise:


    • Administrative experience supporting senior management
    • Proven track record of delivering process improvements
    • Able to communicate effectively throughout a matrix organisation
    • Exceptional written communications
    • Experienced in all Microsoft Office packages


    Salary and Benefits


    This role offers a competitive salary and bonus, plus a comprehensive benefits package and 25 days holiday. Through our flexible benefits, you will also have the opportunity to choose additional benefits, including healthcare, childcare vouchers and additional holiday.  We also offer tremendous potential with a growing worldwide organisation.


    Our Colleague Experience


    Every day, our colleagues make a difference, work with the best, own their potential, and value one another. Together, we share this one purpose: to empower economic and human possibility around the world. This unifying goal is at the heart of our identity, and it lives in everything we do. To learn more about our colleague experience, visit Aon Colleague Experience.


    We’re happy to talk flexible working. If you need to flex your working pattern, Aon offers flexible and agile working policies and we’re happy to discuss options with you upon application




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